{"id":251,"date":"2025-07-05T09:59:35","date_gmt":"2025-07-05T09:59:35","guid":{"rendered":"https:\/\/contactlistbuilder.com\/allerton\/?p=251"},"modified":"2025-07-05T09:59:36","modified_gmt":"2025-07-05T09:59:36","slug":"how-to-manage-your-emails","status":"publish","type":"post","link":"https:\/\/contactlistbuilder.com\/allerton\/how-to-manage-your-emails\/","title":{"rendered":"How to Manage Your Emails"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are many time-wasters in life, and sometimes it feels like email is one of them. There is so much spam and information (albeit useful) that there is no way for a person to ingest every bit of it. Even if you delete your spam, there is still a lot left over that can be difficult to manage. But, you can get a handle on your email with these tips.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check Your Email on <strong>Schedule<\/strong> \u2013 Depending on your responsibilities, it\u2019s best to check your email from one to three times a day at regular times. For example, check your email in the morning, in the afternoon, and then before you get off work or before you go to bed depending on your needs. Fewer trips to your inbox mean less wasted time.<\/li>\n\n\n\n<li>Unsubscribe from <strong>Newsletters<\/strong> You Don\u2019t Read \u2013 All of us have signed up for various newsletters that are full of information that we know we\u2019d love to read about. But, we don\u2019t read it. We just save it in the email software, causing us to miss out on other important messages that we do need to read. If you\u2019ve not read information from anyone you\u2019ve signed up for within 30 days, delete them all and unsubscribe from the lists.<\/li>\n\n\n\n<li>Create a \u201c<strong>Spam<\/strong>\u201d Address \u2013 This is an email address that you\u2019re going to check on either a weekly or monthly basis &#8211; one that you\u2019ll use for any business for which you don\u2019t know anyone personally and you order from them on occasion, or for when you sign up to get a freebie and you know you likely won\u2019t have time to read the messages. That leaves your regular email address cleaner.<\/li>\n\n\n\n<li><strong>Reply, Schedule, Delete, Save<\/strong> \u2013 It might be tempting, but you don\u2019t have to reply to every single email. When you open an email, if you can answer it right away with the information that is needed, do it right then. If you can\u2019t, put it in a &#8220;reply by date&#8221; folder. So, with each email, you should be able to reply, schedule a reply or delete it. There will be very few emails that meet the &#8220;save to read later&#8221; category. Ensure that you are very picky about this. If it\u2019s not something you know you can act on, delete it. Delete your saved emails every thirty days.<\/li>\n\n\n\n<li>Extract <strong>Important Info<\/strong> \u2013 Instead of leaving emails in your box to save the important information, extract the info and put it into a database. If it\u2019s really needed, then you\u2019ll go through the effort. If it\u2019s not needed but you think you should save it \u201cjust in case\u201d, then you should just delete it.<\/li>\n\n\n\n<li>Set Up a Shopping Folder \u2013 When you shop online, you\u2019ll get a lot of receipts and you may need to save them for tax purposes. If so, set up a folder for receipts to go into, with the tax year on it; for example 2017. Then filter all receipts into that folder. That way you\u2019ll have any receipts handy when you need them.<\/li>\n\n\n\n<li>Use an <strong>Autoresponder<\/strong> \u2013 Even in your regular email you can set up an autoresponder that explains to people that you answer emails at particular times of the day. That way, if something is important they\u2019ll pick up the phone to call you instead of sending an email. Also, with an autoresponder, you can schedule emails you want to send later. A good one to try for Gmail is Boomerang. http:\/\/www.boomeranggmail.com\/<\/li>\n\n\n\n<li>Set Up <strong>Filters<\/strong> \u2013 Most email programs can filter information so that before you even look it\u2019s labelled a certain way. That way you can manage the email correctly. There are some emails you simply don\u2019t need to open and read. This way you can delete them more easily and see the important messages faster. For example, you can filter messages that have certain words to be labelled with that word, so you can search that word and answer them faster or delete.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">I hope you find the above valuable. Let me know, Brian<\/p>\n<script>var featureBoxVar = \"\";<\/script>","protected":false},"excerpt":{"rendered":"<p>There are many time-wasters in life, and sometimes it feels like email is one of them. There is so much spam and information (albeit useful) that there is no way for a person to ingest every bit of it. Even if you delete your spam, there is still a lot left over that can be &hellip; <a href=\"https:\/\/contactlistbuilder.com\/allerton\/how-to-manage-your-emails\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to Manage Your Emails&#8221;<\/span><\/a><\/p>\n","protected":false},"author":88,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"wds_primary_category":0,"footnotes":""},"categories":[3],"tags":[],"class_list":["post-251","post","type-post","status-publish","format-standard","hentry","category-listbuilding"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/posts\/251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/users\/88"}],"replies":[{"embeddable":true,"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/comments?post=251"}],"version-history":[{"count":0,"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/posts\/251\/revisions"}],"wp:attachment":[{"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/media?parent=251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/categories?post=251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/contactlistbuilder.com\/allerton\/wp-json\/wp\/v2\/tags?post=251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}